Privacy Policy for OathRegistry

At OathRegistry (oathregistry.link), we are committed to safeguarding your personal information collected through our verification, records, and notarization registry resources. This privacy policy explains how we collect, use, and protect your data, and outlines your rights regarding your personal information.

1. Information We Collect

We may gather the following types of personal data when you interact with our services:

• Identification details (name, email address, phone number)
• Professional credentials and documentation provided for verification purposes
• Communication records when you contact us through email, phone (+14161094764), or the Contact Form
• Technical details (IP address, browser type, operating system) collected automatically when you use our site

2. Use of Your Information

We use personal data to:

• Provide and manage our verification and registry services
• Respond to your inquiries and support requests
• Maintain records in accordance with legal and regulatory requirements
• Enhance site functionality and user experience through analytics

3. Cookies and Similar Technologies

We use cookies and similar tracking technologies to improve your experience on our site. Cookies enable us to recognize your browser, store your preferences, and compile analytics data. You can manage your cookie preferences through your browser settings. Disabling cookies may affect site functionality.

4. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. After this period, we securely delete or anonymize your data.

5. Data Security

We implement administrative, technical, and physical safeguards to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Access to your data is restricted to authorized personnel only.

6. GDPR Compliance

If you are located in the European Economic Area, you have the following rights under the General Data Protection Regulation (GDPR):

• Right to access: Obtain confirmation whether we process your personal data and receive a copy.
• Right to rectification: Request correction of inaccurate or incomplete data.
• Right to erasure: Request deletion of your data when it is no longer necessary.
• Right to restrict processing: Request limitation of how we use your data.
• Right to data portability: Receive your personal data in a structured, commonly used format.
• Right to object: Object to processing based on legitimate interests or direct marketing.
• Right to withdraw consent: If processing is based on consent, withdraw it at any time.
• Right to lodge a complaint: File a complaint with a supervisory authority.

7. Third-Party Services

We may share your information with trusted third-party service providers who assist us in delivering our services, such as hosting providers, IT support, and analytics. These providers are bound by confidentiality obligations and are prohibited from using your data for any other purpose.

8. International Data Transfers

Our operations may involve transferring your personal information to servers or service providers located outside your country. We ensure appropriate safeguards are in place, such as standard contractual clauses approved by relevant authorities.

9. Children’s Privacy

OathRegistry does not knowingly collect personal information from individuals under the age of 16. If we become aware of such data, we will take steps to delete it as soon as possible.

10. Changes to This Policy

We may update this privacy policy periodically. Any changes will be posted on this page with a new “Effective Date.” Your continued use of our services after changes indicates your acceptance of the updated policy.

11. Contact Information

If you have any questions or concerns about this privacy policy, please contact us:

OathRegistry
100 Queen St W, Toronto, ON M5H 2N1, Canada
Phone: +14161094764
Business ID: 546115338
Email: [email protected]
Visit our Contact Form for inquiries.

Effective Date: January 1, 2026